Reconciliation & Liquidation Accountant – MVEND

1. Background Information

Job Title: Reconciliation & Liquidation Accountant

Department: Finance

Reports to: Finance Manager

Direct Reports: N/A

Contract terms: Fixed- term

2. Who we are 

MVend Ltd is a Rwandan Financial Technology (FinTech) company with over 10 years of experience in payments integration across East Africa. Since its incorporation in 2013, MVend has led the drive toward digital payments by developing and integrating innovative solutions that connect businesses with payment service providers.

Through its flagship product Gwiza, MVend digitizes the operations of savings groups (VSLAs), helping members build credit histories and access micro-loans. Over 3,800 savings groups across Rwanda are currently using the Gwiza App.

MVend is also a key partner in the KATAZA Project, led by the Development Bank of Rwanda (BRD) and supported by the Mastercard Foundation, promoting financial inclusion and access to digital financial services nationwide.

3. Purpose of the Job

The Reconciliation & Liquidation Accountant ensures accurate and timely reconciliation, settlement, and liquidation of financial transactions across MVend’s platforms. The role is critical for maintaining financial integrity, minimizing errors, and supporting operational efficiency in compliance with regulatory and audit requirements.

4. Key Responsibilities:

Daily Reconciliation & Settlement

• Perform daily reconciliations for all financial channels, including mobile payments, card transactions, and bank transfers.
• Generate detailed reports on unsettled and disputed transactions, ensuring items older than 30 days are escalated with resolution plans.

• Monitor intercompany accounts and merchant settlements for accuracy and policy compliance.
• Reconcile merchant transactions.
• Review and reconcile bank statements and prepare financial reports.

Liquidation & Funding

• Support timely liquidation of partner and project accounts, ensuring accurate closure and documentation.
• Track account balances, initiate funding and liquidation processes, and follow through to closure.
• Maintain detailed audit trails for all reconciliations and settlements.

Accounting & Financial Support

• Prepare and post customer invoices and follow up on outstanding payments to ensure timely collection.
• Verify supplier invoices and prepare payments in line with company procedures.
• Assist in reviewing payroll, verifying accuracy before disbursement.
• Contribute to budget preparation, monitoring, and variance analysis.
• Refresh and update financial data regularly to ensure records remain current.
• Maintain proper filing and documentation of all financial records.

Compliance & Fraud Monitoring

• Ensure compliance with IFRS and Rwanda’s tax regulations, including VAT and withholding tax reconciliations.
• Prepare and reconcile statutory tax returns, based on payroll, sales, and purchase data. ∙ Support internal and external audits by providing required documentation and implementing recommendations.
• Work with fraud and risk teams to identify and report suspicious activities in real time. ∙ Implement audit recommendations related to reconciliation and liquidation. Reporting & Analysis
• Provide daily dashboards summarizing aged items, settlement statuses, and reconciliation progress for management.
• Highlight discrepancies, trends, and risks to inform corrective action.

Process Improvement

• Recommend and implement enhancements to reconciliation and liquidation workflows to improve efficiency and reduce errors.

5. Performance Indicators/KPIs 

• Timeliness and accuracy of daily reconciliations.
• Number and aging of unresolved transactions.
• Compliance with regulatory and audit requirements.
• Quality of reporting and dashboards.
• Fraud detection and loss management effectiveness.

6. Working Relationships

• Internal: Finance team, Tech, Operations, Customer Support, Risk & Compliance teams.
• External: Banks, payment providers, auditors, regulatory authorities.

7. Professional, Academic qualifications and experience 

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA/ACCA qualification (part or full) is an added advantage.
• 2–4 years’ experience in reconciliation and settlement accounting, preferably in fintech, banking, or telecom.
• Strong Excel and data analysis skills.
• Understanding of payment systems and financial controls.

8. Core competencies 

• Reconciliation and settlement expertise
• Transaction monitoring and reporting
• Attention to detail and accuracy
• Fraud and risk awareness
• Process optimization

9. Behavioral competencies 

• High integrity and professionalism
• Strong initiative and ownership mentality
• Excellent communication and interpersonal skills.
• Analytical and problem-solving abilities
• Calm under pressure; structured and disciplined.