Exams to be conducted
1:PsychometricTest
2:Written
3:Oral
Reports To
SPIU Coordinator
Job responsibilities
The Administrative Assistant will administratively and technically report to the SPIU Coordinator. He/she will be responsible: To receive all SPIU Coordinator’s incoming documents; To dispatch received Project documents to the concerned staff; Reception and dispatching of electronic mails to the concerned staff; Reserving replies to some letters and Memos addressed to SPIU Coordinator; Registering, sending and filing of sent letters for the projects; Tracking and reporting Received and outgoing documents. Processing of project management and administrative documentation (draft, type routine correspondence, data entry and maintenance of mailing lists, receive, route and reroute all mails; Send, receive and distribute e-mails, telephone, internet, invoices, etc.) and maintaining internal office procedures; Maintain the office courier records including registration of in and out- going mail and courier; Preparation of routine correspondence, memoranda and reports; Ensure proper filing system for references and easy retrieval in the Secretariat office; Prepare for staff and steering committee (PAC) meetings; Take minutes of management meetings and follow-up implementation of deliberations; Make follow-up on deliberations so as to meet deadlines; Arrange all travel documents and order of mission for the SPIU Coordinator; Performing any other tasks assigned by the SPIU Coordinator;
Qualifications
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor’s Degree in Public Relation and Communication
0 Year of relevant experience
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Secretariat Studies
0 Year of relevant experience
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Office Management
0 Year of relevant experience
Required competencies and key technical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Analytical skills;
Psychometric Languages
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Kinyarwanda
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English
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Français
Psychometric Domains
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Critical thinking
Competence / Skills
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Problem solving
Competence / Skills
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Decision making
Competence / Skills
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Analytical skills
Competence / Skills
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Time management
Competence / Skills
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Knowledge/Awareness
Behavior and attitude
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Processing speed
Behavior and attitude
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Perceptual Speed and Accuracy
Behavior and attitude
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Attention and concentration
Behavior and attitude
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Fluid intelligence
Behavior and attitude
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Emotion induction
Behavior and attitude
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Self-report measures
Behavior and attitude
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Behavioral observations
Behavior and attitude
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Patience
Behavior and attitude
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Empathy
Behavior and attitude
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Time for reaction
Behavior and attitude
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Coordination
Behavior and attitude
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Perceptual-Motor Integration
Behavior and attitude
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Conceptual capacity
Aptitude
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Awareness of their own abilities
Aptitude
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Work preferences
Aptitude
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Assertiveness
Communication skills
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Clear and Effective Communication
Communication skills
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Active Listening
Communication skills
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Conflict Resolution
Communication skills
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Adaptability and Flexibility
Communication skills
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Influence and Persuasion
Communication skills
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Cross-Cultural Communication
Communication skills
