Director of Finance & Logistics Unit

Responsibilities: 1. Ensure Compliance with financial rules and regulations:  Manage accounting and financial systems and maintain full and accurate accounting records  Provide financial and accounting advice, direction and leadership  Ensure compliance with financial legislation, policies and procedures and adhere to the terms of Block Funding and Contribution Agreements  Respond to auditors ‘comments concerning finances and operations and oversee required action to address deficiencies  Approve the Chart of Accounts and maintain commitment controls  Implement and monitor payment authority practices  Establish and maintain cash controls  Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with general accepted accounting principles (GAAP)  Develop, implement, and ensure compliance with internal financial and accounting policies and procedures 2. Provide leadership and direction to finance to ensure efficient use of resources  Monitor spending and recommend corrective actions as necessary  Evaluate Revenue and expenses performance  Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash  Check regularly bank reconciliation statements  Manage the cash flow and prepare cash flow forecasts in accordance with policies and procedures  Evaluate revenue and expenses performance  Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash  Liaise with the Treasurer and funders and/or Audit as appropriate  Supervise preparation of financial statements and reports  Collaborate with Project Managers in the preparation of budgets for funding applications  Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders  Evaluate the need for new technology to meet the organization’s financial data processing, control and reporting requirements  Monitor financial risk management policies and procedures to ensure that program and organizational risks are minimized  Maximize income where possible and appropriate  Coordinate the preparation and implementation of Debts recovery plan  Ensure cash is allocated correctly and deal with tracing missing payments 3. Hospital budget preparation and management  Establish guidelines for budget and forecast preparation  Coordinate budget execution, revision and reporting 4. Coordinate acquisition and management goods and services  Develop and implement effective administration policies and procedures, review and update the procedures as required  Supervise and review the performance of outsourced property managers and suppliers  Develop and oversee the implementation of the asset management system  Ensure hospital assets are safe guarded from misappropriations and fixed asset register updated on regular basis  Prepare a business plan for the life cycle of assets, including; an analysis of pricing options utilizing life cycle cost, and recommendations on the most appropriate asset solution  Administer transportation, logistics systems, imports or exports  Monitor equipment import processes to ensure compliance with regulatory or legal requirements  Oversees the transport and fleet management services and systems  Submit monthly, quarterly and annually report to the supervisor  Supervise the consolidation of Assets and services budget preparation  Coordinate specifications activities in the Hospital  Coordinate inventory activities 5. Quality assurance and quality improvement  Organize education sessions for staff on Quality Management and continuous quality improvement  Oversee the implementation and maintenance of accepted health care standards for improving performance  Coordinate the process of ensuring accreditation standards continue to be adhered to and upgraded as required