Administrative Assistant

Position Title: Administrative Assistant
Department/Unit: Specialized Medical Services
Reports to: Medical Director
Location: King Faisal Hospital Rwanda, Kigali

Background

King Faisal Hospital Rwanda Foundation is recruiting 1 Administrative Assistant, who will be seconded to King Faisal Hospital Rwanda.

The Administrative Assistant is integral member of the departmental teams and is responsible for the day-to-day logistics. He or she will coordinate student rotations, schedule meetings, liaise with external faculty teams, and ensure proper record keeping within the unit. Furthermore, s/he will support in the development of departmental policies and procedures and ensure that they are both in place and upheld.

Roles & Responsibilities

• Ensure administrative coordination across the department’s activities at KFH
• Coordinate logistics for visiting faculty teams coming to KFH to provide clinical care and training
• Support in the development of departmental policies and procedures
• Facilitate the coordination of student rotations in the department
• Develop and manage communication workflows with the KFH team, other referral hospitals, and visiting teams
• Serve as an executive assistant to the Head of Department, including scheduling meetings and managing the day-to-day schedule
• Schedule meetings, take minutes, and other administrative functions
• Any other duties as assigned

Skills & Qualifications

• Minimum of a bachelor’s degree in public health, education, or relevant field required
• A minimum of 2 years experience in a hospital setting or health sciences academic institution
• Project management and/or administrative coordination experience
• Highly diplomatic with the ability to collaborate well with diverse stakeholders
• Excellent written and oral communication skills
• Fluency in oral and written English and Kinyarwanda

Interested candidates should submit their application via this link by Wednesday, September 2, 2025, 23:59 CAT.